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CoolDraft for Microsoft Outlook

Updated: 10-March-2016
 
There is another group mailbox-related utilities here: RightFrom
UniSent
 

Suppose that an Outlook user has access to his personal mailbox and to the additional mailboxes (usually "Info" <info@company.com>, "Sales" <sales@company.com> etc.) on Exchange server. He creates a new message and selects a shared mailbox address as the From address.

Problem: when he click on the Save button, the draft is saved in his personal Draft folder, not in the Draft folder of the shared mailbox.

This utility ensures that the message created with the second mailbox's From address stay in the mailbox that it originated from after saving (i.e. it will be placed to Drafts folder of the second mailbox if you click Save).

Also you can easily see who was the original author of the message.
Review these articles:    
Allowing Users to Access Multiple Mailboxes or Creating a Group Mailbox
How to Add Another Person's Mailbox to Your Outlook Profile

Current version: 1.0.0.1

How it works

CoolDraft utility scans sender address of each saved message in the main mailbox Drafts folder and in case it matches the additional mailbox name moves the message to the appropriate Drafts folder.

Installation

  1. Download CoolDraft2010.zip archive file to any folder on your workstation. If your Outlook is 32-bit, run CoolDraft2010Setup_per-user32.msi, otherwise CoolDraft2010Setup_per-user64.msi. Execute appropriate msi file and follow the instructions.
  2. Run Outlook. Select File > Options > Add-ins and make sure that CoolDraft2010 exists in "Active Application Add-ins"
CoolDraft installation pictire 1

CoolDraft software is distributed as a set of .msi packages and thus can be deployed to computers or users in the organization using Windows Group Policy Software Installation.

Testing

Let's suppose that the primary mailbox name is "John Doe" and the additional mailbox name is "testuser1".

  1. Run Outlook and click the New button to create a new message. Enable the "From:" field.
  2. Fill in the "From:" field with "testuser1".
  3. Navigate to Testuser1 > Drafts. Make sure that the message you have just saved is placed there.
  4. Open View menu. Select View Settings. Click Columns... button.
    Select All document fields from the list on bottom left corner of the form. Select Author field in the Available columns: list and press Add button. Click OK button to close Show Columns window. Click OK button to close Advance View Settings window.
    Author column will be populated with "John Doe", as John Doe is the original author of this message.
CoolDraft testing pictire 1

We have tested CoolDraft2010 with Outlook 2010/2013/2016 on Microsoft Windows 7/Windows 8. CoolDraft2010 can work with Office 365.

Uninstallation

You can uninstall CoolDraft2010 using Add/Remove programs in the Control Panel.

F.A.Q.

Q. Is CoolDraft2010 free or paid?
A. You may use the software free of charge for any purposes including commercial ones BUT to be supported you have to pay for the Annual Software Support License.

Q. I am about to purchase this product but I wondering regarding updates/patches. What are the policies regarding updates? Do you provide them freely or as a purchase?
A. As a registered user, you will get free updates for one year from the date of purchase.
Once the new version is ready, this information will be e-mailed to all registered users. We will send updates via e-mail to those who request them.

Q.  I have already ordered your software and want to view data relating to my order.
A.  Just visit our Customer Care Center.

Prices

Licensing policy: the product is licensed on a per-computer (sometimes called per-workstation) basis.
If you are running Outlook on Windows Terminal Services or Citrix, you should purchase 10 licenses for each Citrix/TS server or a Site license.

Number of licenses Individual price Your payments will be securely processed by Share-it  
1-4 EUR 35.00 Shopping Cart
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5-9 EUR 30.00
From 10EUR 28.00
Site licenseEUR 1050.00 Shopping Cart
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Enterprise licenseEUR 4500.00 Shopping Cart
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All transactions are securely processed by our external registration provider.Customer Care Center

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.
Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.
If you are running Outlook on Windows Terminal Services or Citrix, you should purchase 10 licenses for each Citrix/TS server or a Site license.

Feel free to send us your comments and criticism.

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