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RouteBySender for Microsoft Exchange 2007/2010

 
Updated: 19-February-2016
 
There exists RouteBySender for Exchange 2013
Purpose

Exchange 2007/2010 natively does not provide any option on the Send Connectors or Transport rules to set sender based routing.RouteBySender application allows you to route outgoing emails based on the following parameters:

Typical scenario of usage

Let's assume that your Exchange 2007/2010 organization has only one send connector "Internet Connector" using DNS for the address space *. All messages leaving the organization will use this connector. Let's further assume that you want to route messages from members of a certain group to a smart host instead of using DNS. RouteBySender utility will help you to solve this problem.

Also this program can help if you have a requirement for some users to send their mail to a specific smart host to get delivered across a secure network.

It might be useful for local authorities needed to comply with strict mail routing rules for COCO and Government Connect policies to run this utility.

The application is a transport agent for Exchange server.

Current version: 1.0.0.25

Installation

On your Exchange 2007/2010 Hub Transport Server computer:

  1. Select (or create) a user account that is a member of the local Administrators, Domain Admins and Domain Users security groups.

  2. Log on locally as that user.

  3. Create C:\Program Files\RouteBySender\ directory.

  4. Download RouteBySender-Demo.zip archive file to C:\Program Files\RouteBySender\ directory

  5. Right-click RouteBySender-Demo.zip and select Properties. Click Unblock button.

    RouteBySender installation picture 1

  6. Extract all files. If you are running Exchange 2007 SP3, navigate to "RouteBySender for Exchange 2007SP3" folder. If you are running Exchange 2010 SP3, navigate to "RouteBySender for Exchange 2010SP3" folder.

  7. Run RouteBySenderSetup.exe. Click Install button [1]. Make sure that RouteBySender is appeared in the list of Transport agents [2]. Click Enable button [3]. Make sure that Running mark is in the status line [4]. Click Exit button to close the program.

    RouteBySender installation picture 2

  8. Click "Send Connectors" button. "RouteBySender - Send Connectors" window will appear. Click "New" button. Now "New Send Connector" field will appear with pre-populated Name and Address Space fields. Place IP Address or Fully qualified domain name (FQDN) of the smart host to appropriate field. Click OK. Make sure that new send connector is in the list. Click OK to close "RouteBySender - Send Connectors" window.

    RouteBySender installation picture 3

  9. [OPTIONAL] Run Exchange Management Console, expand Organization Configuration and select Hub Transport, then Send Connectors. Select the send connector you have just created, right-click and select Options.
    Now you can change authentication method and source server parameters.
    RouteBySender installation picture 4
    PLEASE DO NOT CHANGE THE PREDEFINED ADDRESS SPACE.
    In particular, DO NOT PLACE ASTERICKS AND POINTS (e.g. *.ROUTEBYSENDER{GUID}) THERE!

  10. [OPTIONAL] Test the send connector you have just created. To do that run Exchange Management Console, expand Organization Configuration and select Hub Transport, then Send Connectors. Select the send connector you have just created, right-click and select Options.
    Select the Address Space tab. Click Edit. "SMTP Address Space" window will appear. Select predefined address space value ("ROUTEBYSENDER{GUID}") located in the Address Space (for example, contoso.com) field and save it to a temporary text file. Now set the address space to yahoo.com.
    RouteBySender installation picture 5
    Click OK, then Apply, then OK and close Exchange Management Console. Now try to send a test e-mail to anyaddressyoucancontrol@yahoo.com. Make sure it is delivered properly. After that return the address space back to "ROUTEBYSENDER{GUID}".

Testing

Let's assume that your default SMTP address is jdoe@domain.com.

  1. Run RouteBySenderSetup.exe. Click "Add" button [1]. "RouteBySender setup - Add New rule" window will appear. Place domain.com to "If Sender's E-mail domain is:" field and select "is any domain" radio button [2]. Click Browse button [3]. "RouteBySender setup - Send Connectors" will appear. Select "ROUTEBYSENDER{GUID}" from the "Send Connectors" list. Click OK to close the window. Make sure that the first field in "Use this Send Connector" frame is populated with ROUTEBYSENDER{GUID} [4].

    RouteBySender testing picture 1

    Click OK to save changes [5].

    RouteBySender testing picture 2

  2. Open Outlook and create a new e-mail message to any external address. Send this message. Make sure that messages is routed to smart host associated with ROUTEBYSENDER{GUID} Sender connector.

  3. Run the Exchange Management Console and navigate to Recipient Configuration > Distribution Group. Create a new distribution group named testroutebysendergroup and add yourself into this group.

  4. Run RouteBySenderSetup.exe and clear all items in the second frame by clicking "Delete All" button [1]. Click "Add" button in the third frame [2].

    RouteBySender testing picture 3

    "RouteBySender setup - Add new rule" window will appear. Click Browse button in "If sender is a member of this group:" frame [1]. "RouteBySender setup - Add groups" will appear. Select testroutebysendergroup from the list. Make sure you are a member if this group by clicking Members button. Click OK to close the window. Make sure that the one-row table in the first frame is now populated with testroutebysendergroup data [2]. Now click Browse button in "Use this Send Connector:" frame [3]. "RouteBySender setup - Send Connectors" will appear. Select ROUTEBYSENDER{GUID} from the "Send Connectors" list. Click OK to close the window. Make sure that the topmost field in "Use this Send Connector" frame is populated with ROUTEBYSENDER{GUID} [4].

    RouteBySender testing picture 4

    Click OK to save changes [5].

    RouteBySender testing picture 5

  5. Open Outlook again and create a new e-mail message to any external address. Send this message. Make sure that messages is routed to smart host associated with ROUTEBYSENDER{GUID} Send connector.

We have tested RouteBySender on Exchange 2007 64 bit SP3 (a single server that plays Hub Transport, Client Access and Mailbox roles) on Windows Server 2003 R2 Enterprise x64 Edition SP2.
The program also has been tested on Exchange 2010 SP3 on Windows Server 2008/Window Server 2008 R2.

Uninstallation

Run RouteBySenderSetup.exe. Click Uninstall button. Make sure that RouteBySender is not in the list of Transport agents. Click Exit button to close the program.

About this demo version.

RouteBySender demo version adds "[RouteBySender DEMO]" to the Subject line of each message processed.

F.A.Q.

Q. I am having trouble getting the program to work. When I enable the transport agent, I get 1052 and 16023 errors in Event Viewer and the Transport service will not stay running.
A. Exchange uses the Network Service account for the Transport Service credentials and it seems this account didn't get security permissions to RouteBySender program folder. Try to add Network Service account read permissions to that folder.

Q. I am about to purchase this product but I wondering regarding updates/patches. What are the policies regarding updates? Do you provide them freely or as a purchase?
A. As a registered user, you will get free updates for one year from the date of purchase.
Once the new version is ready, this information will be e-mailed to all registered users. We will send updates via e-mail to those who request them.

Q.  I have already ordered your software and want to view data relating to my order.
A.  Just visit our Customer Care Center.

Prices

Licensing policy: the product is licensed on a per-Exchange server basis.

Number of licensesIndividual price Your payments will be securely processed by Share-it Your payments will be securely processed by Avangate  Your payments will be securely processed by PayProGlobal  
1-2EUR 200.00
USD 253.87
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From 3EUR 150.00
USD 190.40
Site licenseEUR 5000.00
USD 6346.75
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Enterprise license (including the source code)EUR 21000.00
USD 26656.35
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SEVERAL PRODUCTS
  

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.
Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.

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